Tomorrow's meeting, the weather, cookie money & booth sales

Hi all -

If school is canceled tomorrow, then our meeting will also be canceled.  We don't have another location to meet at to make the meeting up, so our next meeting would be at our regularly scheduled time on 3/12/13.

HOWEVER, the cookie sale ends on 3/15/13.  We still need to deposit $1,800 in cookie funds before our second ACH withdrawal from Council on 3/5.  If we do not have a meeting tomorrow, I need every parent to contact me about dropping money off at my house.  There are several families who haven't turned in any money yet - we really need to get those funds turned in.  I just don't have the time to start hunting parents down for money, so please contact me if you have money to drop off.

Finally, we are looking at having a booth sale in Norman this Sunday 3/3 (weather-permitting) from 2-4pm.  Please let me know ASAP if you can attend.

Thanks all,
Misty

Meeting reminder & booth sale info

Hi all -

Don't forget our next meeting is this Tuesday, 2/26 from 6-7:15pm in the Truman Primary cafeteria.  We need EVERYONE to turn in cookie money as well, as our second withdrawal from Council will happen before our next meeting.

At today's booth sale, the girls sold 140 boxes for a total of $490!!  Great job girls!!

We are looking at adding another booth sale next weekend 3/3 in the afternoon - this would potentially replace our scheduled booth sale on 3/17.  Could you please let me know if your daughter could attend?  We are thinking probably 2-4pm again if we would have enough girls interested.

Looking forward to seeing everyone!
Misty

Booth sale!

Hi all - don't forget our first booth sale is this weekend 2/24 at the Westside Walmart, from 2-4pm. Please make sure your girl is in uniform & we will provide the cookies & change!

See you then!
Misty

2/24 booth sale

OK everyone - I have been flooded with cookie emails the last week, so I'm sure I'm probably missing some girls who are planning to attend the booth sale on 2/24.  Please email me if your daughter is coming and I do not have her on the list below:

Madelyn
Ava
Grace K.
Kaylee
Hailey

I know I'm missing a few!  Please let me know who else is coming!

Thanks,
Misty

Cookies, booth sales and deposits!

Hi all!

The cookie cupboard is finally up and running!  I can pick up cookies from the cupboard on Tues/Thurs nights and Saturday mornings, but I have to order 48 hours in advance.  Then I have to fit cookie pickups by members of our troop into my schedule.  Mon/Wed evenings are most consistently available for me, and we are available on the weekend around the kids' activities. 

I keep a little backstock at the house, but not much.  Contact me as soon as you know you are getting low on something, so that we can get an order placed before you run out.

Please review the email I sent earlier this week with booth sale information.  So far, I have one girl signed up for the booth sale on 2/24 from 2-4 at the West-side Walmart.  We need 4-8 girls to run the booth successfully.  Please let me know ASAP if your daughter can attend, so that I know if we have enough to staff it.

Finally, our first cookie withdrawal from Council of $2,862 will happen on 2/17.  Even though we will not have another meeting before this date, I need you to get cookie sale money to me regularly, as we still need about $1,200 in the troop account to make the withdrawal.  I would appreciate it being dropped off at my house during the cookie pickup times on Mon/Wed if possible.  If you can't make those times, please contact me and we will find a time that works for everyone.

The sale seems to be going well for many of our girls!  I hope they are having a blast practicing the skills we went over at the previous meetings, like looking your customer in the eye, introducing themselves properly, making correct change, etc.

Thanks all,
Misty

Quick cookie update

Hi all -

I have a little backstock still available - if you need something, let me know ASAP and I'll try to fill your order - I am completely out of Trefoils, Tagalongs and Thin Mints.  I still don't have information on when the cupboard will open in Norman - hopefully I will have news on when we can get more stock by the end of the week. I will let you know as soon as I know.

Important upcoming dates:

First booth sale is 2/24 at the West side Walmart from 2-4pm.  I need to know by Monday 2/18 whether your daughter will participate so I know how many cookies to order.  If we don't have enough girls to staff the booth, then I will cancel the event. 

Our next meeting is Tues 2/26 6-7:15pm, as usual.

The final booth sale is again at the West side Walmart from 2-4pm on 3/17.  Please let me know by 3/11 if your daughter will participate.  Remember, the girls do get individual selling credit for participating in the booth sales!

There was little interest in participating as a troop in Thinking Day next weekend, the OU basketball game or the Thunder game.  As such, we won't plan on attending as a troop.  However, if you want to go to any of these events on your own, let me know and I will pass along the information to you.

Thanks all - I will let you know about ordering more cookies as soon as I hear!

Misty

Meeting reminder and cookie updates

Hi all -

Don't forget we have a meeting THIS TUESDAY 2/5 at 6pm in the Truman Primary cafeteria.  This isn't our regular meeting time, but we had to switch to accommodate the second grade program during our regular meeting time on 2/12.

Last meeting, I spoke with the parents in attendance about upcoming important dates, however I know several people had to miss due to the Truman Elementary Inaugural Ball.  To make sure that everyone has seen the important dates, I am attaching our newsletter to the email I sent out today.  I also posted a reminder on the Facebook group (search Troop 3412).  Please contact me with questions.

Please note the changes in the February meetings!!  Our next meeting is  THIS TUESDAY, 2/5 at 6pm.  We will be handing out cookies at the meeting.  I must have a parent sign a permission slip in order for their daughter to take their cookies.  All families who carpool to scouts, please be aware that I can NOT give your daughter her cookies unless I have a permission slip from you.  I have scanned and attached a copy of the permission slip that you can send with your daughter if you want her to be able to take her cookies without you present - please note I must have your driver's license on the permission form. 

If you will want extra cookies, you must let me know in advance, as I won't be bringing any extras to this meeting.  Also, please remember you must turn in some cookie money to receive extra cookies - please keep the deposits coming so that we can make our 2/19 withdrawal for 1/2 of our initial order.

I hope your girls are having with cookies! 

See you Tuesday!
Misty

Upcoming dates

Hi all - I'll make this short.  Below are upcoming important dates.  There are several fun upcoming opportunities for us to participate either individually or as a troop.  Please let me know ASAP if you want to participate:

2/2 -  cookie sales begin

2/5  - troop distribution of cookies at our meeting - if you want them early, contact me directly.

2/16 - Girl Scouts World Thinking Day - fun, free event held at McFarlin church from 10am-12pm.  Our girls go from booth to booth, learning from older scouts about different countries throughout the world.  There are usually lots of tasty samples of food from all over the world as well.

3/2 - Girl Scouts Day at the OU Women's basketball game, 7-9pm.  $5.00 for scouts and leaders, $16-17 for family members.

3/20 - Girl Scout Day at the Capitol, 8am-2:30pm.  More info to come. 

3/27 - Girl Scouts Night at the OKC Thunder, 7-9pm.  The deadline to get tickets is 3/15.  Tickets are $25-37 for scouts and leaders, $37-49 for family members.  Let me know if you are interested and I'll get you the link to purchase tickets.

Thanks!
Misty

Meeting reminder

Hi all:

Just a quick reminder that we have a meeting tomorrow night at 6pm in the Truman Primary cafeteria.  Please note that we will spend a good chunk of time discussing cookies, and we will also be handing out information about cookie delivery, sale dates, etc.  If you can possibly attend, please do so.  If you cannot, please let me know that I need to send you information.

Hope to see everyone tomorrow!

Thanks,
Misty

Next meeting reminder & cookie updates

I hope everyone had a wonderful holiday break!

Please remember we WILL NOT have a regular meeting next week 1/8/13.  We will resume meetings on Tuesday 1/22/13.

On that note...cookie sales begin in February!  I can't believe it's that time already.  I am placing our initial order this weekend! 

PLEASE NOTE: I am assuming every girl in the troop is selling cookies. I am ordering 6 cases (72 boxes) for each girl to start - this is less than last year, as I had several families concerned with being able to sell what they had.  However, also be aware that our average boxes sold were 150 per girl by the end of the sale - several girls broke 300 boxes and one broke 400! 

If your daughter does not want to sell cookies, or if you want less than the 72 initial boxes, or if you are planning to pre-sell family/friends and want extra cookies, I NEED TO KNOW by Saturday night 1/5/13.  Anything received after Saturday may not make it on the initial order.  As a reminder, you will be able to get additional cookies, but it takes about two weeks after the sale starts before we can start picking up additional order.

Just as in previous years, once you have taken possession of the cookies, you are financially responsible for them.  The troop always tries to help connect those who are having difficulties selling a type of cookie with someone who needs more of the same variety.  However this year there will be NO returns accepted.  The troop ended up having to eat the cost of 6-1/2 cases due to last minute-returns that we weren't able to get rid of.  I hope this doesn't put anyone off, I just want to make sure the troop's funds are better protected this year.  If you are having a big issue selling, contact myself, Devon or Teri early in the sale so that we can help you! 

Pickup of the initial cookie order is the end of January.  Unfortunately, we will not have a meeting for almost two weeks after cookie pickup - more to come soon about another pickup time to get cookies in the hands of those who want them ASAP!

Finally, we are going to be more strict about how many cases a girl is allowed to check out at one time.  We had several issues in previous years with girls checking out numerous boxes and then not turning in money for quite some time.  As Council deducts money from our account throughout the sale, they are assuming we are making regular deposits.  Also, Council's official policy is that troops are only allowed to check out six cases to a girl at a time without collecting funds in return.  If you want to have more than six cases at a time, please contact me directly & we will get it figured out.  We don't want to stop anyone from selling, we just want to make sure the troop is protected. :)

As always, we are completely NO PRESSURE about selling!!  I want to be encouraging to those who want to sell without pressuring anyone!  It is completely okay if you/your daughter doesn't want to participate - just please let me know by Saturday.

I look forward to another great semester with Troop 3412!  We have some great things planned and in progress!

Thanks,
Misty